Who we are
Our website address is: http://www.karlymartineart.co.uk.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
We may also collect your social media username if you interact with us through those channels in order to help us respond to your comments, questions and feedback. The data privacy law allows this as part of our legitimate interest in understanding our audience.
Contact forms
We keep contact form submissions only for as long as is necessary for the purpose for which it was collected.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
We do not use analytics on this website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
Annual reviews will ensure that retention schedules are followed. At the end of the retention period, your data will either be deleted completely, put beyond use or anonymised. In some cases, personal data will be kept in perpetuity.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
If you have any Privacy Concerns contact me using any of the methods on the Contact page.
Additional information
How we protect your data
There is only 1 person that will see your data which will be securely stored.
What data breach procedures we have in place
We will inform you immediately if any data breaches occur.
We are committed to your data protection rights
You have eight important rights detailed in the GDPR and the data protection act 2018, here’s a brief explanation of each.
Right to Object
You have the right to object to our processing of your personal information if we used it for the purpose of direct marketing. But remember in some cases we are bound by law to process your data. If you have given consent to collect and process your personal data, you have the right to change your mind at any time and to withdraw that consent. We’ll let you know how every time to communicate with you.
Right to challenge automated decisions
You have the right to challenge automated decisions we make about you. You may ask for these to be assessed by a member of our team. We don’t currently make decisions in this way but may do in the future.
Right to a copy of your information and a chance to correct inaccuracies
You have the right to request a copy of any information about you that we may hold at any time to check whether it is accurate. To ask for that information, please contact us using the details below. To protect the confidentiality of your information and the interests of our business, we will ask you to verify your identity before proceeding with any request for information. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to request such information.
Right to be Forgotten
You have the right to ask us to forget you from our records. We will uphold this right unless there is a legal obligation such as a contractual agreement or it is in our legitimate interest to keep your data.
Right to be informed
You have a right to be informed, to know what we are doing with your data and why. We promise to publish privacy notices wherever they may be required to clearly explain our reasons.
Right to Restriction
You have the right to ask us to stop processing your data for a number of difference reasons. For example, it might be because you think the data we hold about you is incorrect. Or maybe you think we are doing something wrong. Please contact us for further details.
Your right of portability
If we hold information about you and you want us to ‘port’ it or send it to another organisation that does similar work to us or provides a similar service, you can ask us to do this. This service will be free of charge and we will endeavour to provide this service without undue delay.
Other important information
Sometimes we are required to inform you about certain changes, including updates to this Privacy Notice and where we have a legal obligation such as a duty of care or safeguarding. These administrative messages will not include any marketing content and do not require prior consent when sent by email. This ensures that we are compliant with our legal obligations.
We may use your data to send you a survey and feedback requests to help improve the way we communicate. Again, these messages will not include any marketing and do not require prior consent when sent by email. We have a legitimate interest to do so as this helps improve our services and make them more relevant to you. Of course, you are free to opt out of receiving any of these communications should you wish.
7. Data retention and how long we may keep information.
Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected. Annual reviews will ensure that retention schedules are followed. At the end of the retention period, your data will either be deleted completely, put beyond use or anonymised. In some cases, personal data will be kept in perpetuity.
8. Protecting your data outside the EEA.
Occasionally we will need to share your personal data with third parties and suppliers outside the European Economic Area (EEA). The EEA includes all EU Member countries as well as Iceland, Liechtenstein Switzerland and Norway.
We may transfer personal data that we collect from you to third-party data processors in countries that are outside the EEA such as the USA. For example, this might be required when we store data in a Cloud Service. If we do this, we have procedures in place to ensure your data receives the same protection as if it were being processed inside the EEA, and we will treat the information under the guiding principles of this Privacy Notice.
9. Stopping us from using your data in the future.
You can stop us from processing your data by contacting us using the information below.
email privacy@karlymartineart.co.uk
Remember, some administrative communications cannot be stopped.